5 Best Printers for High-Volume Printing: Reliable Models for Offices ⚠️ (July 2024)

Printing is an essential function for many businesses, especially those with high-volume printing needs. Whether you’re printing marketing materials, contracts, or invoices, having a reliable printer that can handle the workload is crucial. With so many options available, it can be overwhelming to choose the right printer for your office. To help you navigate this process, we’ve compiled a list of the 5 best printers for high-volume printing, taking into account factors like speed, print quality, and cost-effectiveness.

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These printers are designed to meet the demands of busy offices, offering features like fast printing speeds, high-capacity paper trays, and robust build quality. They can handle large print jobs without breaking a sweat, ensuring your business operations run smoothly. We’ve also considered the cost of ink and toner, as this can be a significant expense for high-volume printing.

In this article, we’ll delve into the features and benefits of each printer, highlighting their strengths and weaknesses. We’ll also provide insights into factors to consider when choosing a printer for your office, such as print volume, paper types, and budget. Whether you’re a small business owner or a large corporation, our guide will help you find the perfect printer to meet your high-volume printing needs.

So, if you’re looking for a printer that can keep up with your office’s demands, read on to discover the top performers in the market. We’ll guide you through the best options, helping you make an informed decision that will optimize your printing experience.

QUICKLIST TOP 3
Item	Image	Where to buy	Rating	Read More
HP OfficeJet Pro 9025e		N/A at Amazon	N/A	Jump to Review
Canon imageCLASS MF445dw		N/A at Amazon	N/A	Jump to Review
Brother MFC-J995DW		N/A at Amazon	N/A	Jump to Review
Epson EcoTank ET-4760		$538.00 at Amazon	4.3 out of 5 stars	Jump to Review
Xerox WorkCentre 6515		N/A at Amazon	N/A	Jump to Review
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HP OfficeJet Pro 9025e

N/A at Amazon

This all-in-one printer boasts impressive speed, high-quality prints, and versatile connectivity options. It's a solid choice for busy offices needing a reliable workhorse.

Specifications :

• Print speed: Up to 22 pages per minute (ppm) black, 18 ppm color
• Resolution: Up to 4800 x 1200 dpi
• Connectivity: Wi-Fi, Ethernet, USB, mobile printing
• Paper handling: 250-sheet paper tray, automatic document feeder (ADF)

Reasons to buy :

• Fast printing speeds: Ideal for high-volume printing tasks.
• Excellent print quality: Produces sharp text and vibrant colors.
• Versatile connectivity options: Easily connects to multiple devices.
• Automatic document feeder: Makes multi-page scanning and copying a breeze.

Reasons to avoid :

• Inkjet technology: Can be more expensive to operate than laser printers in the long run.
• Slightly bulky: May take up more space on your desk.

What you need to know :

Buy it if

• You need a fast and reliable printer for high-volume printing.
• You prioritize print quality and versatility.
• You often print photos and other color documents.

Don't buy it if:

• You're on a tight budget for ink.
• You need a compact and space-saving printer.

Bottom Line:

The HP OfficeJet Pro 9025e is a powerful all-in-one printer that delivers exceptional performance and features. It's an excellent choice for offices needing to print large volumes of documents with high quality. While the ink costs can be a bit higher than laser printers, the speed, connectivity, and versatile features make this printer a solid investment for businesses that require reliable and efficient printing solutions.

Canon imageCLASS MF445dw

N/A at Amazon

This monochrome laser printer excels in speed, efficiency, and cost-effectiveness, making it a great option for businesses with high-volume black and white printing needs.

Specifications :

• Print speed: Up to 28 pages per minute (ppm)
• Resolution: Up to 1200 x 1200 dpi
• Connectivity: Wi-Fi, Ethernet, USB
• Paper handling: 250-sheet paper tray, automatic document feeder (ADF)

Reasons to buy :

• Fast printing speeds: Quickly tackles large print jobs.
• Low running costs: Economical choice for high-volume black and white printing.
• Compact design: Saves space on your desk.
• Automatic document feeder: Streamlines multi-page scanning and copying.

Reasons to avoid :

• Monochrome only: Not suitable for color printing needs.
• Limited features: Lacks advanced functionalities like mobile printing and duplexing.

What you need to know :

Buy it if

• You mainly print black and white documents in high volumes.
• You prioritize speed and cost-effectiveness.
• You need a compact and efficient printer for your office.

Don't buy it if:

• You frequently print color documents.
• You need a printer with a wide range of advanced features.

Bottom Line:

The Canon imageCLASS MF445dw is a top-tier monochrome laser printer that delivers exceptional speed and efficiency at a low cost. It's an ideal choice for businesses with high-volume black and white printing needs, especially those prioritizing affordability and compact design. While it lacks color printing capabilities and advanced features, its robust performance and cost-effectiveness make it a powerful asset for any office.

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Brother MFC-J995DW

N/A at Amazon

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This all-in-one inkjet printer stands out for its exceptional ink efficiency, low running costs, and versatile functionality, making it a budget-friendly solution for busy offices.

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Specifications :

• Print speed: Up to 12 pages per minute (ppm) black, 10 ppm color
• Resolution: Up to 4800 x 2400 dpi
• Connectivity: Wi-Fi, Ethernet, USB, mobile printing
• Paper handling: 250-sheet paper tray, automatic document feeder (ADF)

Reasons to buy :

• Low running costs: Very affordable ink yields.
• High-quality prints: Produces sharp text and vibrant colors.
• Versatile features: Includes automatic document feeder, duplex printing, and mobile printing.
• Compact design: Takes up minimal desk space.

Reasons to avoid :

• Slower printing speeds: Not the fastest printer on the market.
• Inkjet technology: Can be less consistent than laser printers.

What you need to know :

Buy it if

• You're looking for a budget-friendly printer with low running costs.
• You need a printer with a good balance of speed, quality, and features.
• You often print photos and other color documents.

Don't buy it if:

• You require a printer that can handle extremely high print volumes.
• You need lightning-fast printing speeds.

Bottom Line:

The Brother MFC-J995DW is a cost-effective and versatile inkjet printer that delivers excellent print quality and a wide range of features. It's a fantastic option for offices that need to print a moderate volume of documents while keeping costs low. While it may not be the fastest printer on the market, its affordable running costs, high-quality prints, and versatile capabilities make it a compelling choice for businesses seeking a well-rounded and budget-friendly printing solution.

Epson EcoTank ET-4760

$538.00 at Amazon

This innovative EcoTank printer uses refillable ink tanks for extremely low running costs, making it an ideal choice for offices needing to save money on ink.

Specifications :

• Print speed: Up to 15 pages per minute (ppm) black, 10 ppm color
• Resolution: Up to 4800 x 2400 dpi
• Connectivity: Wi-Fi, Ethernet, USB, mobile printing
• Paper handling: 250-sheet paper tray, automatic document feeder (ADF)

Reasons to buy :

• Extremely low running costs: Uses refillable ink tanks that last for thousands of pages.
• High-quality prints: Produces sharp text and vibrant colors.
• Versatile features: Includes duplex printing, automatic document feeder, and mobile printing.
• Compact design: Saves space on your desk.

Reasons to avoid :

• Slower printing speeds: Not the fastest printer in its class.
• Ink tank system: Can be messy to refill.

What you need to know :

Buy it if

• You prioritize low running costs and need to print frequently.
• You need a printer with a good balance of quality and features.
• You often print photos and other color documents.

Don't buy it if:

• You need a printer that can handle extremely high print volumes.
• You need lightning-fast printing speeds.

Bottom Line:

The Epson EcoTank ET-4760 is a revolutionary printer that offers unparalleled cost-effectiveness with its refillable ink tank system. It's a perfect choice for businesses that print frequently and want to save money on ink. While its printing speed might not be as fast as some other options, its incredibly low running costs and high-quality prints make it an excellent investment for offices seeking to minimize their printing expenses.

Xerox WorkCentre 6515

N/A at Amazon

This powerful multifunction printer boasts exceptional speed, high-quality prints, and advanced features, making it a great option for demanding offices with high-volume printing needs.

Specifications :

• Print speed: Up to 65 pages per minute (ppm)
• Resolution: Up to 1200 x 1200 dpi
• Connectivity: Wi-Fi, Ethernet, USB, mobile printing
• Paper handling: 1000-sheet paper tray, automatic document feeder (ADF)

Reasons to buy :

• Lightning-fast printing speeds: Quickly tackles large print jobs.
• High-quality prints: Produces crisp text and sharp images.
• Versatile features: Includes duplex printing, automatic document feeder, and mobile printing.
• Durable and reliable: Built to handle high-volume printing demands.

Reasons to avoid :

• High upfront cost: More expensive than other printers on this list.
• Large footprint: Takes up significant desk space.

What you need to know :

Buy it if

• You need a high-speed, high-volume printer for a busy office.
• You prioritize print quality and a wide range of features.
• You need a reliable and durable printer for demanding tasks.

Don't buy it if:

• You're on a tight budget.
• You have limited desk space.
• You don't need to print large volumes of documents.

Bottom Line:

The Xerox WorkCentre 6515 is a powerhouse of a printer, designed for demanding offices with high-volume printing needs. It delivers exceptional speed, high-quality prints, and a wide range of advanced features. Its robust construction and durable design make it a reliable workhorse for any busy office environment. While it comes with a higher upfront cost and a larger footprint than other printers, its exceptional performance and capabilities justify its price tag for businesses requiring a top-tier printing solution.

There you have it! The top five printers for high-volume printing. These models are designed to handle demanding workloads and offer reliability and efficiency. When choosing the best printer for your office, it’s essential to consider factors such as print speed, paper capacity, and features like duplex printing and automatic document feeders.

Remember, a high-volume printer is an investment. Choosing the right model can save you time, money, and headaches in the long run. By carefully evaluating your needs and considering the features of these top contenders, you can find the perfect printer to meet the demands of your busy office.

Beyond these top picks, the printer market is constantly evolving, with new models and technologies emerging regularly. Keep an eye out for the latest advancements and consider upgrading your printer when necessary.

Ultimately, the best printer for your office is the one that best fits your specific needs. By doing your research and choosing wisely, you can ensure that your printer is a valuable asset to your business.